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Innovative Travel Management Company

The most common mistakes in a corporate travel policy

A well-crafted corporate travel policy is a critical part of any successful corporate travel program. However, many agencies make common mistakes when creating their policy. In this blog post, we will outline the most common mistakes made in corporate travel policies and provide tips on how to avoid them.

Not enough restrictions on employee spending

One of the most common mistakes made in corporate travel policies is not providing enough restrictions on employee spending. This can lead to employees spending excessively on travel expenses, which can quickly add up and become a burden on the company’s finances. It is important to strike a balance when it comes to restricting employee spending – too much and they may take advantage, but too little and they may be unhappy with the policy.

Lack of clarity on travel expenses covered by the company

Another common mistake is a lack of clarity on which travel expenses are covered by the company. This can leave employees uncertain about what they can and cannot claim back, leading to confusion and frustration. It is important to be clear and concise when outlining which expenses are covered by the company.

Not having a clear approval process for travel

It’s very common that companies don’t have a clear approval process for travel. This can cause delays and disruptions to travel plans, as well as frustration on the part of employees. It is important to have a clear and concise approval process in place so that employees know exactly what they need to do in order to get approval for their travel.

Not enough communication between employees and management

This one is more common than you think: a lack of communication between employees and management when it comes to corporate travel. This can lead to misunderstandings and frustration on both sides. It is important to have a clear and open line of communication so that employees can ask questions and get clarification on the company’s travel policy.

Travel expenses being disputed by employees

Travel expenses are often disputed by employees. This can lead to frustration and confusion, as well as delays in reimbursement. It is important to have a clear and concise policy in place so that employees know exactly what they can and cannot claim for.

Emergencies not being handled properly

One of the most important aspects of corporate travel is how emergencies are handled. Unfortunately, many policies do not properly address this issue. This can lead to serious problems if an emergency arises while an employee is traveling. It is important to have a clear and concise policy in place so that employees know what to do in the event of an emergency.

Employees not following the policy

One of the mistakes we encounter the most in corporate travel policies is that employees simply do not follow them. This can be for a variety of reasons, from simple forgetfulness to a lack of understanding of the policy. It is important to make sure that employees are aware of the policy and understand it before they travel. You may also want to consider implementing a system of checks and balances so that you can ensure that everyone is following the policy.

Lack of guidelines for booking travel

A final common mistake is a lack of guidelines for booking travel. This can lead to employees booking flights and hotels that are not in line with the company’s travel policy, which can be costly and disruptive. It is important to provide clear guidelines on how to book travel so that employees are aware of what is expected of them.

By avoiding these common mistakes, you can create a corporate travel policy that is effective and efficient. Having a clear and well-crafted policy in place will ensure that your corporate travel program runs smoothly. If you have any questions about corporate travel best practices, feel free to contact us today. We would be happy to help you craft a policy that meets your needs.

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