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Innovative Travel Management Company

How Corporate Travel Programs Help Business Efficiency

A businessman walking

As a business grows, it is necessary to support that growth with larger skillsets and a stronger team. With the importance of business travel in the modern marketplace, different sectors of a business may find themselves traveling at an increased frequency, and it is not always the most efficient practice to plan all of these trips internally. To aid business growth and keep a team working efficiently and productively, it can be beneficial to enroll in a business travel program to assist in managing travel plans and finding the best deals in the travel marketplace, saving money and time while providing useful new tools for a business. Usually offering a team of diverse skill sets and industry experience, corporate travel programs help a business’ growth and efficiency in many ways.

Less Time Wasted on Booking

The primary way business travel programs increase efficiency is by saving time that would otherwise be used doing productive work. Business owners and workers have a lot to manage on their plate, and bogging down that important work with tedious travel planning can be difficult. Finding lodging, transportation, and food/drink while keeping it all on the same schedule and budget can be confusing and complicated for someone not accustomed to putting together a travel plan, and many deals and discounts may be missed due to a lack of familiarity or access to the travel industry.

Corporate travel programs aid this problem for businesses, by providing automated and easily accessible tools that walk people through the booking process, and automatically check scheduling and policy compliance. This gives ease of mind to workers and business owners and allows them to focus on the work that truly matters to their business.

Vendor Preference

Business travel programs can aid with vendor preferences or packages that can help save a business money on its annual budget as well. Many corporate credit cards, corporate travel programs, and lodging deals offer points or benefits for booking with specific airlines, hotels, or rental companies, and business travel programs can maximize returns from those relationships and opportunities. Using the program, employees can ensure they are only using the preferred vendor of a business, developing the business’ relationship with the travel company, and providing a return on investment as the preference opportunities add up for the business’ account. Further, business travel programs can provide key analytics to see who is booking with which companies, and optimize travel efficiency through financial advice.

Financial advisors help manage and track spending data

Financial advisors can be an invaluable resource when it comes to end-of-quarter or annual budget reviews. Working with a business travel program benefits businesses by offering key usage metrics to the financial team, offering information such as preferred airlines, department spending, incidental fee calculations, and even the time spent booking per month. These key metrics can be analyzed to alter policies to increase efficiency further, creating a tool that is imperative to the growth and success of a traveling business.

Financial advisors from a travel management company are typically accessible 24/7, making them an excellent resource at any time of day or night. This ease of access and breadth of knowledge makes corporate travel programs incredibly useful to the forecasting of financial teams in a business.

Minimize Overspending Through Policy-Compliant Bookings

With a corporate travel program comes a travel policy, and these policies can improve efficiency in a company by streamlining budgeting and spending. Along with the key metrics they provide, business travel programs are able to avoid fees from cancellations, convenience, or rescheduling, as well as manage worker policy compliance and avoid excess charges from breaches in policy. This policy compliance also ensures less wasted time for employees, keeping all necessary documents, booking plans, and travel accommodations within the bounds of what the travel policy covers. This saved time turns into saved money, which will overall benefit the growth of a business no matter what. Further, business travel programs can develop custom policies and programs that best fit a business, creating a flexible and accessible way to manage corporate travel.

Sustainability and Safety Through Program Guidelines

More than just the growth of a company, corporate travel programs are also forward-thinking, preparing for the longevity of a business. As carbon footprints and sustainability become more important to a business’ optics, travel programs can help a business maintain sustainable and safe practices by booking through carbon-neutral or negative airports and airlines, reserving lodging that uses green power, and providing policy guidelines that aid workers in keeping sustainable practices in their own lives.

Business travel programs are also sure to put worker safety first, providing safety advice and booking changes at any time of the day or week, giving businesses and travel companies the right tools to handle any situation. Though catastrophic circumstances are ideally best avoided, it is good to have a team on a business’ side when they do occur.

Traveling on a crowded airplane

Using a Travel Programs Aid Business Growth

Not only do businesses grow faster, but travel programs provide peace of mind for business owners and workers alike. Delegate complex planning and organization to teams that are experts in their field, and use the tools of travel management companies to accurately analyze key travel metrics to prepare for the traveling business marketplace. Business travel programs are there to grow with the business, and will always find a way to increase productivity and efficiency within a business. With custom policies, easily accessible financial advisors, and a dedication to sustainability and safety, corporate travel programs have proven that business doesn’t just have to be conducted at home, and that the right tools and teams can help a business reach heights like never before, with costs lower than ever.

Average savings*

From 10% to 12%

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