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Innovative Travel Management Company

Why you shouldn’t let employees book travel on their own

As a business owner, you know that it is important to save money whenever possible. However, when it comes to travel, you should not try to cut costs by having your employees book their own travel. Here are six reasons why corporate travel agencies are a better option than letting employees book on their own:

1. Professional Support 

One of the most important reasons for using a corporate travel agency is the support they provide to your travelers. A professional corporate travel agent will have extensive knowledge of international travel, including local rules and regulations, visa requirements, currency exchange rates, hotel options, and airline deals. They can also provide assistance with booking flights and hotels, as well as any other special requests or needs that your travelers may have.

Working with a corporate travel agency can provide your employees with the professional support that they need to make their trip stress-free and successful, because of their experienced travel agents that will be at your disposal.

2. Traveler Tracking

Corporate travel agencies are able to monitor each employee’s itinerary, so if an issue arises while they are away, they can quickly be contacted and provided assistance if needed. This traveler tracking capability also allows you to have better control over costs associated with business travel by knowing exactly where your employees are at any given time.

Additionally, corporate travel agents have the tools and resources needed to help your travelers plan their trips efficiently so they spend less time in transit and more time doing what matters – working on behalf of your company!

3. Time Savings

Planning business travel can be time consuming, especially if your employees are unfamiliar with the process. A corporate travel agency will take care of all the details for you, from finding flights, hotels and transportation to providing advice on visas and foreign currency exchange. This allows your employees to save time so they can focus on their job responsibilities instead of worrying about planning complex trips. It will even save you time on expense tracking for expense report management.

4. Cost Savings

While it may  seem like a good idea to let your employees book their own travel, there are often hidden costs that can lead to more expenses than if you were to use the services of a corporate travel agency. A corporate travel agency is able to leverage its relationships with airlines and other suppliers to get the best rates for your travelers, saving you money in the long run. Corporate travel agencies are experts at finding the best deals for flights, hotels, car rentals and other elements of business travel. They have access to special discounts and promotions that may not be available to individual travelers, which can lead to significant cost savings for your company.

5. Expertise

Corporate travel agencies have access to expertise and resources not available to individual travelers. This includes local knowledge of hotels, restaurants, transportation options, attractions, and shopping destinations that can help make a business trip more enjoyable and productive for everyone involved.

6. Risk Management

Traveling for business can be risky: flights get delayed or canceled, hotel reservations get lost, currency exchange rates fluctuate unexpectedly… The list goes on. Corporate travel agencies will help minimize any risks your employees may face while traveling by providing them with the necessary services and support.

The benefits are endless

By utilizing the services of a corporate travel agency, you can rest assured that your employees are getting the best possible travel experience while also saving money for your business.  The experts at corporate travel agencies have extensive knowledge about the industry and can provide invaluable assistance in helping to make each individual trip a success.

Ultimately, booking travel through a corporate travel agency is beneficial for both your company and its employees. With their expertise in international travel, professional support, traveler tracking capabilities, cost savings opportunities, and time saving benefits – corporate travel agencies provide an invaluable service that individual travelers cannot match.

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