Corporate group travel, handled end to end
Team retreats, regional summits, company offsites, client events — if you're moving 10 or more people, coordinating it manually is eating your week. Telios takes the entire thing off your plate, from venue selection to on-site support.
Any time you're moving a group — we've got it
Whether it's an annual company retreat, a regional leadership summit, or a client event that turned into a logistics project, Telios manages the full travel and accommodation side so your team can focus on the event itself.
Company retreats & offsites
Annual all-hands, team-building retreats, department offsites — we handle all the travel and accommodation so the organizer isn't stuck booking 40 flights individually.
Regional summits & meetings
Quarterly leadership meetings, regional sales summits, multi-office gatherings — we coordinate everyone getting there and back, with a single point of contact for the whole group.
Client & partner events
External events where your guests need to travel — we manage accommodation, transfers, and logistics to make sure the experience reflects well on your company.
Training & onboarding programs
New hire cohorts, certification programs, or multi-day training events — we coordinate group travel and hotel blocks so your HR and L&D teams don't have to.
Incentive & recognition trips
Sales incentive trips, top performer recognition events, executive leadership programs — we bring the luxury travel expertise from our Forest Travel heritage to make these memorable.
Multi-city & international groups
Groups traveling from multiple locations, or internationally — we coordinate everything across departure points, time zones, and currencies with one unified plan.
Industry conferences & trade shows
Sending a group to Salesforce World Tour, a trade show, or an industry conference? Instead of everyone booking separately at different rates, we negotiate a room block at the conference hotel, coordinate all the travel, and handle changes when schedules shift — one plan for the whole group.
Everything from the first call to the last transfer home
Our event management process covers every logistical element — so you don't have to project-manage a dozen vendors while also running the actual event.
Venue & accommodation
- Initial consultation on event goals, location, and budget
- Venue sourcing and shortlist with up to 3 properties
- Hotel rate negotiation for groups of 10+ rooms
- Room block management and ongoing inventory tracking
- Meeting space requirements and AV coordination
- Meal and catering planning support
Travel coordination
- Flight booking for all attendees — outbound and return
- Travel policy alignment across the full group
- Booking link provided for attendee self-service where preferred
- Flight change and cancellation management
- One modification or exchange included in the All-In package
- After-hours support throughout the travel period
Group logistics
- Full rooming list management — assignments, preferences, changes
- Travel manifest with all attendee details in one place
- Ground transportation coordination — airport transfers, shuttles
- Attendee communication support and booking confirmations
- Special requests and accessibility requirements handled
During & after the event
- Real-time support available throughout the event
- Same-day issue resolution for any travel disruptions
- Post-event reconciliation and reporting
- Spend summary broken down by traveler and category
From initial brief to everyone home safely
Our event management process is designed around one principle: you shouldn't have to manage logistics while also running the event. Here's how it works.
Two options — pick what fits your group
Every event is different. We offer an All-In package for groups that want everything handled, and a Pay Per Use option for groups that prefer more control over individual bookings.
- ✓All flight & hotel bookings included
- ✓No per-transaction agent fees during business hours
- ✓1 modification or exchange included per traveler
- ✓Group hotel block coordination
- ✓Rooming list & travel manifest management
- ✓Ground transportation coordination
- ✓Real-time support during the event
- ✓Post-event reconciliation & reporting
- ✓After-hours support ($59/transaction)
- ✓Agent-assisted bookings at standard rates
- ✓After-hours support at standard rates
- ✗No flat-rate per-person fee
- ✗Modifications charged at standard exchange fee
- ✗Group hotel block coordination not included
- ✗Rooming list management not included
- ✗Ground transport coordination not included
- ✗Real-time event support not included
- ✗Post-event reconciliation not included
Planning fee — applies to both options
$350 one-time per event for venue sourcing of up to 3 properties. Additional properties sourced at $50 each. This fee covers initial consultation, venue research, rate negotiation, and proposal preparation.
Not sure which option is right for you? For most groups under 40 people where logistics are complex — multiple departure cities, multiple nights, ground transport — the All-In package is almost always better value. For larger groups with straightforward travel, Pay Per Use can work well. Contact us and we'll model it out for your specific event.
Tell us about your next event
Share your group size, rough dates, and destination and we'll come back with a plan. No commitment required — just a clear picture of what it would look like for Telios to handle it.
