20–50 people
Retreats & offsites
All-hands, team-building retreats, and department offsites — so the organizer isn't booking 40 flights one by one.
Meetings & events
Corporate group travel, handled end to end.
Venue selection, hotel blocks, flights, ground transport, and on-site support — for groups of 10 or more, from executive offsites to multi-city sales summits. One team owns the whole event so your people just show up.
Who it's for
Every kind of company gathering, one team to run it
50–500 attendees
Sales kickoffs & conferences
Multi-day, multi-city events — flights, room blocks, and ground transport moving in sync.
External guests
Client & partner events
When your guests travel, we manage accommodation, transfers, and logistics so the experience reflects well on you.
Cohorts
Training & onboarding
New-hire cohorts, certification programs, and multi-day training events, moved and housed as one group.
Any size
Incentive & recognition trips
Reward travel that feels effortless for the traveler and accountable for finance.
Multi-origin
Multi-city & international
Groups arriving from many locations or countries — coordinated across departure points, time zones, and currencies in one plan.
What we handle
The whole event, not just the flights
Site selection & negotiation
We source and negotiate venues and hotels against your budget and dates — then hold the space with contracted room blocks.
VenuesHotel blocksRatesContracts
Travel & ground logistics
Group flights, arrivals coordinated to the hour, and ground transport so no one is stranded at an airport — with an attendee self-service booking link where you prefer it.
Air · Transfers · Shuttles
Rooming lists
Room assignments, upgrades, and changes managed for you.
Live updates
Meeting space, AV & catering
Meeting-space requirements, AV coordination, and meal and catering planning — including dietary needs — handled with the venue.
On your behalf
On-site staff
Telios coordinators on the ground for check-in and transport, with same-day resolution for any disruption on the day.
For offsites & kickoffs
Post-event reconciliation
One clean reconciliation and report — spend by traveler and category, attendance, and savings.
Finance-ready
How it works
From first call to post-event report
-
01
Discovery & planning
We scope headcount, dates, budget, and goals, then build the plan and timeline.
-
02
Venue selection & negotiation
We source options, negotiate rates, and contract the venue and hotel blocks.
-
03
Travel logistics
Flights, arrivals, and ground transport booked and coordinated for the whole group.
-
04
On-site coordination
Our coordinators manage check-in, transport, dietary, AV, and any changes on the day.
-
05
Post-event close-out
Final reconciliation and a report on spend, attendance, and savings.
Off your plate
One team owns it — so your organizer stops juggling.
You hand us the goal, the headcount, and the dates. One coordinator owns everything from the first venue call to the final reconciliation — no stitching together a planner, a travel agent, and an ops lead.
- 40+ individual flight bookings
- Chasing hotel room blocks
- Vendor contracts & deposits
- Dietary & AV coordination
- On-site fires on the day
- Reconciling the expense report
Pricing
Two ways to pay — whichever costs you less
All-In package
$50
/ person
Best value for complex trips
$40 / person for groups of 40+. Everything handled end to end.
- All flight & hotel bookings — no per-transaction fees
- Hotel block
- rooming list & manifest
- Ground transport & on-site support
- Post-event reconciliation & report
- One modification per traveler
Pay per use
Per booking
Larger, simpler trips
You only pay for what you book. Excludes the hotel block, rooming, ground transport, on-site support, and reconciliation.
- Agent-assisted at standard rates
- $65 per after-hours booking
- Add services à la carte
Both models add a $350 planning fee (venue sourcing of up to 3 properties; $50 each extra). Model both for your event
Also part of Telios
Beyond events
Common questions
Questions about meetings & events
End-to-end group travel and event logistics: site selection, hotel-block negotiation, rooming lists, ground transport, dietary tracking, AV coordination, on-site staff, and post-event reconciliation. Built for offsites, sales kickoffs, conferences, and incentive trips.
Telios manages corporate events from 20-person executive offsites to 500-attendee sales kickoffs and incentive programs. The same events team handles end-to-end logistics regardless of size.
Two models. The All-In package is $50 per person ($40 for groups of 40+), includes one modification per traveler and venue sourcing of up to three properties, with a $350 planning fee. Pay per use charges per transaction plus $50 per extra venue and $65 per after-hours booking. For complex trips under 40 people, All-In is usually better value; for larger, simple trips, Pay per use can win. We'll model both.
Yes. With the white-glove tier, Telios coordinators are on-site for offsites and sales kickoffs to manage check-in, transport, AV liaison, dietary requirements, and last-minute changes.
For 50+ attendees in peak season (Q1, Q4), start 90–120 days out. For smaller offsites in low season, 30–45 days is workable. We can scope your timeline on a discovery call.
Let's plan it
Tell us about your next company event
Share the headcount, dates, and goals on a short call — we'll come back with a plan, venues, and a budget. No commitment.
Discovery call · Venue options & budget · One team on the day
